Privacy Policy

Polish SEO Agency ("we," "us," or "our") operates the website polishseo.agency. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or use our services, in accordance with the General Data Protection Regulation (GDPR) and applicable Polish data protection law.

Data Controller

Polish SEO Agency
ul. Marszałkowska 84
00-514 Warsaw, Poland
Email: fabi@site-media.co.uk

Information We Collect

We may collect the following categories of personal data:

• Contact information: Name, email address, company name, website URL, and phone number when you submit our contact form.
• Communication data: Messages, inquiries, and goals you share with us through forms or email.
• Technical data: IP address, browser type, device information, pages visited, and referring URLs collected through cookies and analytics tools.
• Usage data: Information about how you interact with our website, including time spent on pages and navigation patterns.

Legal Basis for Processing

We process your personal data on the following legal bases:

• Consent: When you submit a contact form or accept cookies.
• Legitimate interests: To improve our website, analyze usage patterns, and respond to inquiries.
• Contractual necessity: To provide SEO services you have engaged us to deliver.
• Legal obligation: To comply with applicable laws and regulations.

How We Use Your Information

We use collected information to:

• Respond to your inquiries and provide requested SEO audits
• Deliver and manage SEO services under contract
• Improve our website and user experience
• Send relevant communications about our services (with your consent)
• Comply with legal obligations

Data Sharing

We do not sell your personal data. We may share information with:

• Service providers who assist with form processing (Formspree), analytics, and hosting
• Legal authorities when required by law
• Professional advisors bound by confidentiality obligations

Data Retention

We retain personal data only as long as necessary for the purposes outlined in this policy. Contact form submissions are retained for up to 24 months. Client project data is retained for the duration of the engagement plus 5 years for legal and accounting purposes.

Your Rights Under GDPR

As a data subject, you have the right to:

• Access your personal data
• Rectify inaccurate data
• Request erasure ("right to be forgotten")
• Restrict processing
• Data portability
• Object to processing
• Withdraw consent at any time
• Lodge a complaint with the Polish Data Protection Authority (UODO)

To exercise any of these rights, contact us at fabi@site-media.co.uk.

Cookies

We use cookies to enhance your browsing experience. For detailed information, please see our Cookie Policy.

International Transfers

If we transfer data outside the European Economic Area, we ensure appropriate safeguards are in place, including Standard Contractual Clauses approved by the European Commission.

Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction.

Changes to This Policy

We may update this Privacy Policy periodically. Changes will be posted on this page with an updated revision date.

Contact

For questions about this Privacy Policy, contact us at fabi@site-media.co.uk or write to our Warsaw office address listed above.